Event QR Code Generator
Fill in the event details, generate the code, share it. Anyone who scans it gets a one-tap prompt to add the event straight to their calendar. No link to click, no form to fill, no hunting through a calendar app.
Privacy Notice: Your event details are only used to generate the QR code and are never stored on our servers unless you choose to make it editable (free with a free account).
An event QR code encodes all the details of a calendar event into a single scannable code. Date, time, location, description. One scan and your attendee's phone prompts them to add it directly to Google Calendar, Apple Calendar, or Outlook. No "save the date" email to dig up later, no manual entry to get wrong.
It's free and there's no account required. Enter the event details, generate, done. Need to reschedule or move the venue after you've printed the code? Save it as a dynamic QR code (free with a free ProQR.codes account) and update the event from your dashboard. The printed code keeps working, no reprint needed.
Running the whole event? See QR codes for events for registration, info, and add-to-calendar codes.
Key Features
- One-scan calendar add. No typing, no friction.
- Works with Google Calendar, Apple Calendar, and Outlook
- Include location, description, and end time
- Update event details remotely without reprinting (free with a free account, as a dynamic QR)
- Scan analytics to see how many people saved the event (free with a free account)
- No sign-up to generate
Use Cases
- Conferences and trade shows: signage, lanyards, slides
- Workshops and classes: flyers, welcome packets, whiteboards
- Weddings and events: invitations, place cards, save-the-dates
- Business appointments: proposals, email signatures, business cards
- Recurring events: monthly meetups, weekly sessions, club schedules
Best Practices
- Include a location even if the event is virtual (a meeting URL works)
- Set an end time so the calendar block reflects the real duration
- If the event date or venue might change, use a dynamic QR code (free account) so you update once and every printed code reflects the change
- Add a short label below the code: "Scan to add to your calendar" removes any guesswork
- Test the scan before printing at scale. Different camera apps handle the calendar prompt slightly differently.
Event QR Code FAQ
Fill in the event title, start date and time, and any optional details (location, description, end time) in the generator above, then click Generate. Download or print the code. Anyone who scans it gets a prompt to add the event directly to their calendar app. No link, no form, just one tap to save.
Yes. It's built on the standard iCalendar format, which Google Calendar, Apple Calendar, and Outlook all read. Scan from an iPhone and you'll get an Apple Calendar prompt. Scan from Android and Google Calendar handles it. The format's universal, so you don't need to worry about which app your attendees use.